Have a question?

Tom Grayson Organization Representative tom@tomgrayson.com 704-906-1110
Denver Board Organization Representative dboard42@gmail.com
Jeff Smithberger Organization Representative
Leslie Hibbard Sports America Representative leslie@sportsamerica.com 800-876-8551 ext.110

Big Sky, Montana

Feb 2-Feb 9, 2019

Charlotte Ski & Snowboard

  • Your Trip Profile page contains the information you entered, package selections, payment policies and - if applicable - links to a credit card authorization form.
  • You may also use your Trip Profile page to registered another guest to be linked to your registration.
  • A link to your trip profile page was emailed to you at the time you registered. If you cannot locate that email please enter your email address and we will send you the link again.
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Email Address:
Fields marked in red are required.

Trip Details

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Join your fellow club members for an incredible trip to Big Sky, Montana!. Complete this registration now to secure your spot! image

Base Ground Package only $1138 per person (includes tax).

  • 7 nights lodging at the Big Horn Condominiums .
  • Huntley Lodge (hotel) option available - included hot breakfast buffet.
  • 5 day lift ticket good
    • 6th day option available.
  • Ground transportation from Bozeman to Big Sky Resort
  • Social Activities include Welcome Reception, Apres Ski Parties, Trip Dinner, and more!
  • Group rate discounts on equipment rentals

Trip Options

  • Group Air from Charlotte Airport to Bozeman Airport
  • Travel protection is available and is highly recommended.
*Early bird sign up bonus! Pay as little as $100.00 for your trip deposit and the full deposit of $300.00 by August 1st!

Morgan Mayer Contact: morganlmayer@gmail.com
Jeff Smithberger Contact: jeff.smithberger@gmail.com

Personal Information

Participant Name and Email
Please use your common name as it should appear on room lists, correspondence, etc.
If we need your legal name (for air travel purposes) we will request it in the Airfare portion of the registration process. If you would prefer a different name on your credential/nametag, you may specify so in the 'Contact Information' section below.
First Name:
Last Name:
Email Address:
Verify Email:
On-Trip Alerts
Your group leader may send messages during the trip itself regarding trip logistics (such as buses departing, event reminders, etc). You can receive these by text (preferred) or email. If your cell phone plan charges for text messages, standard text messaging rates apply. You will not receive messages after the trip has completed.
Alerts by
I prefer email
3 digit
Area Code
7 digit
Phone Number
No spaces or dashes please!
U.S. phone numbers only. For international guests, please use email option.
Contact Information
Credential Name:
Credential Name: The name you would like on your badge/credentials, if different than above.
Cell Phone:
Alternate Phone:
Your Age:
Membership Number:
IF we are issuing air on your behalf, the TSA requires we provide your date of birth.
Street Address:
City, State Zip:
Emergency Information
On-site Emergency Contact (someone on the trip - optional)
** If no one on-site qualifies as an emergency contact, leave blank and a trip leader will fulfill that role.
Phone / Relation:
Home Emergency Contact
Please list a contact not attending this trip.
Medical Details
Providing medical information is optional.

By providing information in this section you attest that this information is accurate and grant permission to Sports America and Authorized Trip Directors to share it with medical personnel if you are personally unable to do so.

Information provided here is visible to Sports America staff and Authorized Trip Directors however, by default, it is not visible. It is intended to be seen only in the event of an emergency. If this information is viewed you will be notified by email of when and by whom. Staff are informed of this notification before the information will be shown.
Chronic Conditions
* Prescription or over-the-counter that may be important to medical staff:
Provider Name:

Lodging Selection

Big Horn Condominiums
Big Horn Condos are perfect for providing a spacious, delightfully home-like accommodations for large groups of friends and family in Big Sky. Each unit offers a washer/dryer, fireplaces, garage, and balcony. Most are 3-bedroom units, but there are a few 2-bedroom units available, too. The property is located just a short walk to the Black Bear Poma lift and enjoys great views of Lone Mountain and Lake Levinsky.
The Huntley Lodge
Huntley Lodge is located in one of the best locations in Big Sky, at the heart of the Mountain Village. From this slopeside ski-in/ski-out Lodge you are within a short walk to the Mountain Mall with shops and dining options. Onsite the Huntley Complex contains Chet's Bar and Grill, Firehole Lounge - a great place for morning coffee, several fun shops, the Solace Spa, ski storage, meeting rooms, and concierge desk. Amenities include on-site laundry facilities, free parking, two hot tubs, outdoor swimming pool, sauna, and exercise room. Every room features a wet bar, coffee maker, refrigerator, TV, and seating area, high speed wireless internet, and daily maid service. During the winter daily hot buffet breakfast (one of the best!) is included in your stay.

All lodging is based on double-occupancy, two guests per bedroom. Single supplement options (your own room) are available.
Please make your selection:
  • Limited Space: 2 spots remain.
    This selection is waitlist-only at this time. You will be notified a few days following registration if we can accommodate this selection.
  • Single Supplement Option, in the above lodging selection:
    Your own room in the above lodging selection.
  • Not Available.
    This selection is waitlist-only at this time. You will be notified a few days following registration if we can accommodate this selection.
Please indicate if you would prefer your own bed or if you will be sharing a bed.
Note: In some instances we cannot guarantee your selection.
Bedding Preference
Roommate Preference:

Lift Selection

The base package includes a five day lift pass. Other day selections are available as well.

You may also purchase the multi-resort IKON season pass to cover your lift ticket needs, either the standard (allows 7 ski days at Big Sky) or 'base' pass (5 days). IKON pass information and pricing is available and can be purchased here (opens in new tab) in a separate transaction from this reservation. You will also receive a $50 (standard pass) or $30 (base pass) trip credit by purchasing an IKON pass on that site.
Please make your selection:
  • (Trip Default)
  • The IKON pass is offered through Sports America and CSSC, however it is a separate transaction. Purchasing the IKON pass provides a $50 credit on this trip. Purchasing an IKON BASE pass provides a $30 credit. These credits will be manually applied after registration.

Airfare Selection

Please make your selection:
  • (Trip Default)
  • Limited Space: 2 spots remain.
    02FEB19 UA 5184 CLT/DEN 8:37AM 10:40AM
    02FEB19 UA 452 DEN/BZN 11:40AM 1:37PM
    09FEB19 UA 6037 BZN/IAH 2:15PM 6:43PM
    09FEB19 UA 339 DEN/CLT 8:00PM 11:18PM
  • Limited Space: 8 spots remain.
    DL/1863 02FEB2019 CLT 720A MSP 928A
    DL/808 02FEB2019 MSP 1140A BZN 122P
    DL/808 09FEB2019 BZN 305P MSP 632P
    DL/1434 09FEB2019 MSP 725P CLT 1102P
Please also provide your Legal Name:
If we are issuing airline tickets on your behalf, TSA rules require your ticket and photo identification are an identical match, including middle name/initial if present. If your legal name shown on your photo ID is different from the name provided above please specify here:
Legal First Name:
Legal Middle Name or Initial (as shown on your photo ID), if applicable:
Legal Last Name:
Would you like to provide frequent flier information?:
If you are a member of a frequent flier program that matches the carrier of your flight itinerary, please provide your program number. We will include the information when ticketing to ensure your receive credit for the trip.
Frequent Flier Carrier:
Frequent Flier Number:
Do you have a TSA Precheck number?
TSA Pre✓ allows low-risk travelers to experience expedited, more efficient security screening at participating U.S. airport checkpoints. This requires an application and pre-approval process conducted by the Transportation Security Administration - it is not a service provided by Sports America (or any travel provider).

Note: Most travelers do not have a TSA Precheck number.
TSA Precheck Number:

Ground Transportation Selection

Please make your Selection:
  • (Trip Default)
  • You are coordinating your own travel.

Options and Activities

Package Activities
Membership Dues
Only members of the Charlotte Ski & Snowboard Club (CSSC) or a Crescent Ski Council affiliate club may attend. If you are not currently a member of the CSSC or Crescent-affiliated club you must add either an individual or household club membership to your package. Current members of a Crescent Ski Council affiliate club may participate on the trip without joining the Charlotte Ski and Snowboard Club with a reciprocal fee and need to select the correct option below and send the trip leader confirmation of membership
New Members:
By purchasing CSSC Club membership or Crescent reciprocal membership at this time, individual or household, I agree to the following terms: I do hereby absolve, release and waive any and all liability claims or demands against the Charlotte Ski & Snowboard Club, Charlotte Ski Bees, Inc., and their officers, directors, and each and every member thereof, which may arise out of or be related to any injury, damage or pecuniary loss to me or any member of my family by reason of such club membership and participation in club sponsored activities. I understand that by the action of the Board of Directors, my membership in CSSC also includes membership in the Crescent Ski Council and entitles me to attend their events. Membership in CSSC also includes membership in the National Ski Council Federation.

I am a current CSSC member
I am a current member of a different Crescent Ski Council Club ($10.00)
I am a current member of a different Crescent Ski Council Club (household) ($15.00)
New CSSC Club Membership ($30.00)
New CSSC Club Membership - Household ($50.00)
Will you be attending the Thursday evening trip dinner?
Do you plan to rent skis?
Snowmobile at Yellowstone Transportation ($35.00)

Travel Protection

Protect Your Investment

Sports America Tours recommends that you purchase a Travelex travel protection plan to help protect you and your trip investment against the unexpected. The protection plan we recommend, 360° Adult Group Choice, provides coverage for Trip Cancellation, Trip Interruption, Trip Delay, Baggage Loss and Delay, Emergency Medical Expenses and Evacuation and more.

Travel protection is provided by TravelEx. Sports America representatives are not licensed insurance agents and are not authorized to answer detailed questions about coverage.

Should you have any questions or need to file a claim the following is helpful information:
Coverage Questions: Plan ID: TGAC-0816 1-888-574-7026 - 8:00am - 7:00pm

360° Group Choice Plan

Travel Insurance is underwritten by Transamerica Casualty Insurance Company

Plan Benefits

Coverage Per Person (up to the limits below)

Trip Cancellation

Up to 100% of insured trip cost (max $15,000)

Trip Interruption

Up to 150% of insured trip cost

Trip Delay

$1,000 ($250/day)

Missed Cruise Connection


Baggage / Baggage Delay

$1,500 / $250

Emergency Medical Expenses

$25,000 ($500 dental limit)

Emergency Medical Evacuation


Travel Assistance & Concierge Services*


360° Group Choice Rates

Trip Cost

Plan Cost per Person

$0 (excludes trip cancellation)*


$1 - $500


$500 - $1,000


$1,001 - $1,500


$1,501 - $2,000


$2,001 - $3,000


$3,001 - $4,000


$4,001 - $5,000


$5,001 - $6,000


$6,001 - $7,000


$7,001 - $8,000


$8,001 - $9,000


$9,001 - $10,000


$10,001 - $11,000


$11,001 - $12,000


$12,001 - $13,000


$13,001 - $14,000


$14,001 - $15,000


*Receive all other base plan benefits including $1,000 of trip interruption coverage.

Add $3/day for trips 31-120 days.

Please Note: The plan must be purchased at or before final payment, except for $0 Post Departure coverage, and you must be medically fit to travel at time of plan purchase. The travel protection plan premium is non-refundable after the 10 day review period.
*Travel Assistance & Concierge Services are provided by the designated provider listed in the Description of Coverage. Rates are subject to change. This is a brief description of benefits. For a summary of the plan details, including benefits, coverages, limitations and exclusions of the plan, please refer to the Description of Coverage. Travel Insurance is underwritten by Transamerica Casualty Insurance Company, Columbus, OH; NAIC #10952. Travelex CA Agency License #0D10209. 1530010
I have read and understand the Description of Coverage (new window), which includes a summary of the plan details, including the benefits, coverages, limitations and exclusions.

For full details please visit the TravelEx Website (new window).
PLEASE NOTE: By default your coverage is for the dates of this trip and trips costs based on the choices you just made on this registration page.

If you wish to cover expenses outside of this purchase - for example if purchasing your own airfare or extending your trip outside of the displayed trip dates - or make future changes that alter your trip price compared to what is currently shown you must contact your Sports America representative who will manually adjust your protection coverage accordingly.

Complete Registration

You must agree to the following terms and conditions in order to register:
Payment Policy:
Payment in full required at this time
A deposit of $100.00 is due at sign-up. A following deposit of $200.00 is due on August 1, 2018. An interim payment of $500.00 is due on October 1 and final payment due on December 1. Failure to make proper payments by the due dates will automatically be considered a request to cancel and the stated cancellation policy will apply. VI, MC, AX, DS, Check or Money Order accepted. 3% fee added to all credit card payments. All returned checks subject to $25.00 service charge. All cancellations must be done through Charlotte Ski and Snowboard Club.

If paying by check, make checks payable to Sports America Tours and mail to:
Sports America Tours
120 Stony Point Rd, Suite 245
Santa Rosa, CA 95401

OR e-mail to: Leslie@sportsamerica.com
Cancellation Policy:
** All requests for changes, cancellations or refunds must be made in writing.
** $25.00 will be charged for any change once your reservation is confirmed.

**121 or more days before departure, you will receive a full refund less $50 per person and less any airline imposed penalty.
**60 to 120 days before departure, you will receive a full refund less $200 per person and less any airline imposed penalty.
**Within 60 days before departure, you will receive no refund unless space is resold.
**At any time, if your space is resold, you will receive a full refund less $50 per person and less any airline imposed penalty.
Terms and Conditions
RESPONSIBILITY: Sports America is responsible to the trip participants for arranging and providing all of the services,
accommodations, etc., offered as constituting the trip. Provided, however, that in the absence of negligence on its part, Sports America is not responsible for personal injury or property damage or loss arising out of the act of negligence of any direct air carrier, hotel or other person rendering any of the services being offered in connection with the trip. Sports America has made arrangements for your trip and has received confirmation from reputable airlines, hotels, ground transportation companies, etc. We fully expect, but cannot guarantee, that they will perform and execute their respective functions as confirmed.

INCLUDED ITEMS: All full package prices include lodging, transfers and taxes unless otherwise stated. Lift tickets and meals are included only as noted in the individual trip description. All pricing for accommodations is based on two adults sharing each bedroom and 4 adults per 2 bedroom condo unit.

LODGING: Lodging pricing is based on 2 adults per bedroom, 4 adults per 2 bedroom units, 6 adults per 3 bedroom unit. Single occupancy of a bedroom is available at additional cost.

ROOMMATES/ROOM ASSIGNMENTS: Every effort will be made to accommodate roommate requests. However, confirmation will be conditional until roommate is confirmed. If we have to assign roommates, we reserve the right to make rooming changes as necessary. Rooms will be assigned at random by the hotel/lodge/condominium. Specific room locations cannot be guaranteed. Most rooms have two beds. We do not recommend quad accommodations except for families. The cost of rollaway beds is not included

I hereby appoint Charlotte Ski and Snowboard Club ("Club") to perform necessary acts deemed desirable in connection with planning and leading any ski trips or other social/activity function in my behalf. I understand that the Club acts as coordinator only and accepts no responsibility for the services of any person or agent, ski area, airline, motor coach, hotel or condominium, or any organization whatsoever rendering any of the services or accommodations being offered on any trip or activity. Ski trip and other activity fees are based upon current tariffs and are subject to change without notice. The Club accepts no responsibility in whole or part for any delayed departures or arrivals, missed plane or other carrier connections, loss, damage or injury to person or property, mechanical defect or failure of any nature howsoever caused, or for any substitution of hotels or common carrier, with or without notice, or for any additional expenses occasioned thereby.

We fully understand that the Club is a voluntary association run by volunteer Officers and Board Members who have no special or professional training in conducting ski trips and other activities. By participating, we do not rely on the expertise of any director, officer, activity coordinator or the agents of any of the foregoing. Delivery of goods and services as described is the responsibility of the contracted vendors.

Further, I realize that skiing and snowboarding, as well as many other outdoor activities, has innate danger that may result in physical injury or death. I acknowledge that these risks may be known or unknown. Since safety is directly tied to my physical ability and skill to participate in any sport. I hereby release the Charlotte Ski and Snowboard Club, Inc., its officers, directors, trip leaders and their agents, from any liability in connection with injuries or physical and equipment damages I may incur in relation to my participation in any event.

By signing this Reservation Request Form, I acknowledge that I have read the attached Trip Rules and agree to these Rules.

You must review the terms and conditions and digitally sign via your mouse (or finger, if using a tablet device) your acceptance.

I have read and agree to these terms:

I am unable to sign this form at this time. Different browsers/computers may not be able to handle this tool, we will provide an alternate method to sign the terms & conditions.

Verified!Please select a payment option to complete your registration!

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