Have a question?

Cassaundra Minnifield Organization Representative PR@SouthernSnowSeekers.org 770-235-7847
Kim King Organization Representative kimberlyking15@yahoo.com 404-550-0954.
Colten Dawson Sports America Representative colten@sportsamerica.com 707-791-3206

Beaver Creek, CO

Dec 3-Dec 9, 2017

NBS Early Season Warm-Up

Southern Snow Seekers

  • Your Trip Profile page contains the information you entered, package selections, payment policies and - if applicable - links to a credit card authorization form.
  • You may also use your Trip Profile page to registered another guest to be linked to your registration.
  • A link to your trip profile page was emailed to you at the time you registered. If you cannot locate that email please enter your email address and we will send you the link again.
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Email Address:
Fields marked in red are required.

Trip Details

December 3-9, 2017, the Early Season Warm-Up Ski/Ride Trip turns 20! Join us as we celebrate two decades of hitting the slopes with an INCREDIBLE trip Beaver Creek, CO. As a way of saying “THANKS,” registration fees will be waived for 1st Time, Never Ever participants (a credit will be applied to your final balance). Sign up today to secure your spot! (FYI – Club members be sure to look for your group’s specific package). Questions? Contact Kim, Jeff or Ray at eswu2018@nbser.org. Thanks and think snow!

  • 6 and 4 night lodging in 2 bedroom condos at The Charter at Beaver Creek.
  • 1-6 day lift ticket good at Beaver Creek (interchangeable at Vail, Breckenridge, and Keystone).
    • Senior lift discount available (65+)
  • Complimentary Welcome Reception for every NBS member that books lodging through Sports America
  • Complimentary $15 lunch voucher for every Epic Pass holder and with every purchase of a lift ticket
  • Travel Protection

Personal Information

Participant Name and Email
Please use your common name as it should appear on room lists, correspondence, etc.
If you would prefer a different name on your credential/nametag, you may specify so in the 'Contact Information' section below.
First Name:
Last Name:
Email Address:
Verify Email:
Contact Information
Credential Name:
Credential Name: The name you would like on your badge/credentials, if different than above.
Cell Phone:
Alternate Phone:
IF we are issuing air on your behalf, the TSA requires we provide your date of birth.
Street Address:
City, State Zip:
Emergency Contact:
Contact's relation to you:
Emergency Contact Phone:
Please describe your roommate/condomate preferences

Lodging Selection

The Charter

Situated in the heart of the Beaver Creek Ski Resort, The Charter offers ski-in/ski-out access within walking distance of Beaver Creek Village. Recognized by Condé Nast as one of the "Top 50 Ski Hotels in the US and Canada" for 2010, this European-inspired property is considered one of Colorado’s best lodging options. The Charter at Beaver Creek invites guests to experience the finest in mountain hospitality and luxury.

The Charter’s first-class hotel services include a 24-hour front desk, concierge, bell staff, and full meeting and catering services. Accommodations at The Charter include luxury hotel rooms and individually owned 1- to 5-bedroom condominiums. The Charter offers on-site amenities such as an indoor lap pool and hot tubs, as well as a game room, health club and summer-season outdoor pool. A computer center with complimentary printing is available for guest use, and wireless Internet access is complimentary throughout the property. Two on-site restaurants are available at the Charter. The Terrace Restaurant offers a daily breakfast menu, and Black Diamond Bistro serves dinner nightly. Spa Struck is a full-service spa located on site, and bike, ski and snowboard rentals are available on property at Charter Sports.

Please indicate whether you've selected the 4 night or 6 night package under the "Options" tab.

Please make your selection:
  • (Trip Default)
    NOTE: If you do book your own lodging, the cost of certain functions, such as the Welcome Reception, will not be included in the overall package price.
  • Limited Space: 6 spots remain.
  • Single Supplement Option, in the above lodging selection:
    Your own room in the above lodging selection.
  • Limited Space: 7 spots remain.
  • Single Supplement Option, in the above lodging selection:
    Your own room in the above lodging selection.
Please indicate if you would prefer your own bed or if you will be sharing a bed.
Note: In some instances we cannot guarantee your selection.
Bedding Preference

Lift Selection

Please make your selection:
  • (Trip Default)
  • Valid at Beaver Creek, Vail, Breckenridge, and Keystone resorts
  • Valid at Beaver Creek, Vail, Breckenridge, and Keystone resorts.
  • Valid at Beaver Creek, Vail, Breckenridge, and Keystone resorts
  • Valid at Beaver Creek, Vail, Breckenridge and Keystone resorts
  • Valid at Beaver Creek, Vail, Breckenridge and Keystone resorts
  • Valid at Beaver Creek, Vail, Breckenridge and Keystone resorts.
  • Valid at Beaver Creek, Vail, Breckenridge and Keystone resorts
  • Valid at Beaver Creek, Vail, Breckenridge and Keystone resorts
  • Valid at Beaver Creek, Vail, Breckenridge and Keystone resorts
  • Valid at Beaver Creek, Vail, Breckenridge and Keystone resorts
  • Valid at Beaver Creek, Vail, Breckenridge and Keystone resorts
  • Valid at Beaver Creek, Vail, Breckenridge and Keystone resorts
  • Valid at Beaver Creek, Vail, Breckenridge and Keystone resorts
  • Valid at Beaver Creek, Vail, Breckenridge and Keystone resorts
  • Valid at Beaver Creek, Vail, Breckenridge and Keystone resorts
  • Valid at Beaver Creek, Vail, Breckenridge and Keystone Resorts
  • Valid at Beaver Creek, Vail, Breckenridge and Keystone Resorts
  • Valid at Beaver Creek, Vail, Breckenridge and Keystone Resorts

Airfare Selection

Please also provide your Legal Name:
If we are issuing airline tickets on your behalf, TSA rules require your ticket and photo identification are an identical match, including middle name/initial if present. If your legal name shown on your photo ID is different from the name provided above please specify here:
Legal First Name:
Legal Middle Name or Initial (as shown on your photo ID), if applicable:
Legal Last Name:
Would you like to provide frequent flier information?:
If you are a member of a frequent flier program that matches the carrier of your flight itinerary, please provide your program number. We will include the information when ticketing to ensure your receive credit for the trip.
Frequent Flier Carrier:
Frequent Flier Number:
Do you have a TSA Precheck number?
TSA Pre✓ allows low-risk travelers to experience expedited, more efficient security screening at participating U.S. airport checkpoints. This requires an application and pre-approval process conducted by the Transportation Security Administration - it is not a service provided by Sports America (or any travel provider).

Note: Most travelers do not have a TSA Precheck number.
TSA Precheck Number:

Ground Transportation Selection

Go to this link to book your ground transportation with Summit Express:
Please make your Selection:
  • (Trip Default)
  • Go to the link in the description above to book your ground transportation.


Please make your selection:

Options and Activities

Package Options
NBS Club

Travel Protection

Protect Your Investment

Sports America Tours recommends that you purchase a Travelex travel protection plan to help protect you and your trip investment against the unexpected. The protection plan we recommend, 360° Adult Group Choice, provides coverage for Trip Cancellation, Trip Interruption, Trip Delay, Baggage Loss and Delay, Emergency Medical Expenses and Evacuation and more.

360° Group Choice Plan

Travel Insurance is underwritten by Transamerica Casualty Insurance Company

Plan Benefits

Coverage Per Person (up to the limits below)

Trip Cancellation

Up to 100% of insured trip cost (max $15,000)

Trip Interruption

Up to 150% of insured trip cost

Trip Delay


Missed Cruise Connection


Baggage / Baggage Delay

$1,500 / $250

Emergency Medical Expenses


Emergency Medical Evacuation


Travel Assistance & Concierge Services*


360° Group Choice Rates

Trip Cost

Plan Cost per Person

$0 (excludes trip cancellation)*


$1 - $500


$500 - $1,000


$1,001 - $1,500


$1,501 - $2,000


$2,001 - $3,000


$3,001 - $4,000


$4,001 - $5,000


$5,001 - $6,000


$6,001 - $7,000


$7,001 - $8,000


$8,001 - $9,000


$9,001 - $10,000


$10,001 - $11,000


$11,001 - $12,000


$12,001 - $13,000


$13,001 - $14,000


$14,001 - $15,000


*Receive all other base plan benefits including $1,000 of trip interruption coverage.

Add $3/day for trips 31-120 days.

Please Note: The plan must be purchased at or before final payment, except for $0 Post Departure coverage, and you must be medically fit to travel at time of plan purchase. The travel protection plan premium is non-refundable after the 10 day review period.
*Travel Assistance & Concierge Services are provided by the designated provider listed in the Description of Coverage. Rates are subject to change. This is a brief description of benefits. For a summary of the plan details, including benefits, coverages, limitations and exclusions of the plan, please refer to the Description of Coverage. Travel Insurance is underwritten by Transamerica Casualty Insurance Company, Columbus, OH; NAIC #10952. Travelex CA Agency License #0D10209. 1530010
I have read and understand the Description of Coverage (new window), which includes a summary of the plan details, including the benefits, coverages, limitations and exclusions.

Complete Registration

You must agree to the following terms and conditions in order to register:
Payment Policy:
Initial Deposit$550.00
Balance due Nov 1, 2017
Payments by check: Please send payments payable to "Sports America Tours" to:
Sports America
120 Stony Point Rd, Ste 245
Santa Rosa, CA 95401

Please include the code 'NBS17BC' in the memo field.

Payments by credit card: Visa, MasterCard, American Express, and Discover are accepted however prices listed include a 3% discount for cash/check payment. Payment by credit card will result in a 3% addition to the cost of the trip. All returned checks are subject to a $25.00 service charge.
Cancellation Policy:
LODGING: 6 and 4 night lodging accommodations are available. The lodging property requires a credit card imprint to cover any/all personal hotel costs and property damages. Prices are per person. Final trip payment is due no later than 11/03/17.
• From the day the contract is signed until October 30, 2017 – Adjusted total revenue may be reduced by up to 100% without penalty
• October 31, 2017 – December 9, 2017 – NO further attrition may be taken
• In the event that your group adds additional units to their original room block, the deposit and cancellation policies and schedules will be calculated on the new room block

: Lift Tickets prices vary by age and amount of days. If you have an EPIC pass they may be used for lift access at Beaver Creek.

Vail Resorts will allow a return on lift tickets up to no more than 10% of the total lift ticket order. Comp lift tickets have no monetary value so even if participant is injured on trip, they are non-refundable. Any partially used lift tickets are non-refundable. Some exceptions may apply if a valid doctor’s note is provided and only if participant was injured on the trip. Any unused lift tickets or partially used lift tickets with doctor’s note must be given to the Sports America Rep on-site during the trip for refunds to be processed.

: TRIP INSURANCE IS AVAILABLE AND STRONGLY RECOMMENDED FOR YOUR PROTECTION. 360 Group Choice Plan (Travelex Insurance Services) offers insurance. Insurance quotes and premium purchase can be done at http://www.travelexinsurance.com/index.aspx?location=05-1366&go=bp You are free to obtain your own trip insurance as well. If Trip Insurance in not purchased HHISC is not responsible for financial losses incurred in the event of a trip cancellation.
Terms and Conditions
I have read and agree to the Payment Schedule and Cancellation Policies as described.

I/We hereby appoint Sports America Tours (SAT)/The Nashville Ski Club to perform necessary acts deemed desirable in connection with planning and leading any ski trips or other social/activity function in my behalf. I/We understand the Nashville Ski Club acts as coordinators only and accept no responsibility for the services of any person or agent, ski area, airline, motor coach, hotel or condominium, or any organization whatsoever rendering any of the services or accommodations being offered on any trip or activity. Ski trip and other activity fees are based upon current tariffs and are subject to change without notice. The Fountain Valley Ski Club accepts no responsibility in whole or part for any delayed departures or arrivals, missed plane or other carrier connections, loss, damage or injury to person or property, mechanical defect or failure of any nature however caused, or for any substitution of hotels or common carrier, with or without notice, or for any additional expenses occasioned thereby.

I/We fully understand that the Nashville Ski Club, Steamboat trip is a voluntary association run by volunteer officers who have no special or professional training in conducting ski trips and other activities. By participating, we do not rely on the expertise of any director, officer, activity coordinator or the agents of any of the foregoing: delivery of goods and service as described is the responsibility of the contracted vendors.

Further, I/We realize that skiing, as well as many other outdoor activities, has innate danger that may result in physical injury or death. I acknowledge that these risks may be known or unknown. Since safety is directly tied to my physical ability and skill to participate in any sport, I/We hereby release the Nashville Ski Club and SAT, from any liability in connection with injuries or physical and equipment damages I may incur in relation to my participation in any event.

You must review the terms and conditions and digitally sign via your mouse (or finger, if using a tablet device) your acceptance.

I have read and agree to these terms:

I am unable to sign this form at this time. Different browsers/computers may not be able to handle this tool, we will provide an alternate method to sign the terms & conditions.

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