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Stephanie Fields Organization Representative stephaniefieldsva@yahoo.com
Sara Clemons Sports America Representative sara@sportsamerica.com 800-876-8551 ext 125

Whistler, British Columbia

Feb 23-Mar 2, 2019

Nashville Ski Club

  • Your Trip Profile page contains the information you entered, package selections, payment policies and - if applicable - links to a credit card authorization form.
  • You may also use your Trip Profile page to registered another guest to be linked to your registration.
  • A link to your trip profile page was emailed to you at the time you registered. If you cannot locate that email please enter your email address and we will send you the link again.
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Email Address:
Fields marked in red are required.

Trip Details

Welcome to the online registration for the Nashville Ski Club trip to Whistler, BC
February 23- March 2, 2019
Please follow the prompts to select your trip elements.
WHAT'S INCLUDED IN THE PACKAGE:
  • 7 nights accommodations at The Whistler Village Inn & Suites
  • 5 day lift ticket, with alternate options available
  • Roundtrip air from Nashville to Vancouver
  • Roundtrip ground transportation
  • Welcome Party
ADD ONS INCLUDE:
  • Travel Insurance
  • Ski/Snowboard Rentals
*Discounted ski/snowboard rental information will be available sometime in November

Personal Information

Participant Name and Email
Please use your common name as it should appear on room lists, correspondence, etc.
First Name:
Last Name:
Email Address:
Verify Email:
Contact Information
Cell Phone:
Alternate Phone:
Gender
Your Age:
Membership Number:
Birthday:
IF we are issuing air on your behalf, the TSA requires we provide your date of birth.
Street Address:
City, State Zip:
Emergency Information
On-site Emergency Contact (someone on the trip - optional)
** If no one on-site qualifies as an emergency contact, leave blank and a trip leader will fulfill that role.
Name:
Phone / Relation:
Home Emergency Contact
Please list a contact not attending this trip.
Name:
Phone/Relation:
Medical Details
Providing medical information is optional.

By providing information in this section you attest that this information is accurate and grant permission to Sports America and Authorized Trip Directors to share it with medical personnel if you are personally unable to do so.

Information provided here is visible to Sports America staff and Authorized Trip Directors however, by default, it is not visible. It is intended to be seen only in the event of an emergency. If this information is viewed you will be notified by email of when and by whom. Staff are informed of this notification before the information will be shown.
Chronic Conditions
Allergies
Medications*
* Prescription or over-the-counter that may be important to medical staff:
Insurance
Provider Name:
Phone:

Lodging Selection

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The Delta Whistler Village Inn

Delta Whistler is conveniently situated among the shops and restaurants in the main village, just a five-minute walk from the lifts. This full service hotel seeks to combine the comforts of home with hotel convenience. Guests can choose from spacious one or two bedroom suites, each with a full kitchen, separate lounge, fireplace, balcony, and washer/dryer. Delta Whistler is a friendly, family-oriented hotel, and is perfect for family visits or long-term stays in Whistler. The hotel provides a heated outdoor pool, both indoor and outdoor hot tubs, sauna, steam room, and two onsite restaurants.
Please make your selection:
  • Not Available. (Trip Default)
  • Not Available.
    Single Supplement Option, in the above lodging selection:
    Your own room in the above lodging selection.
  • The trip is sold out at this time. If you are interested in hearing about future openings please continue registration with this selection. NO MONEY is due until a spot on the trip is confirmed.
Please indicate if you would prefer your own bed or if you will be sharing a bed.
Note: In some instances we cannot guarantee your selection.
Bedding Preference
Roommate Preference:

Lift Selection

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Package includes an Adult 5 day Lift Ticket - Alternate Options are available below.
Discounts are available for guests who purchase their 2019 Epic Pass products from Sports America and can be purchased here.
Please make your selection:
  • Adult
  • (Trip Default)
  • Senior
    Age 65+
  • No Lift Tickets

Airfare Selection



Group airfare via United Airlines is available from Nashville to Vancouver, British Columbia. You may also choose to secure your own transportation.
Please make your selection:
  • (Trip Default)
    Limited Space: 4 spots remain.
    Group Air via United Airlines
    23FEB19 UA 5816 W BNA/DEN 5:10AM 7:11AM
    23FEB19 UA 5880 W DEN/YVR 8:00AM 10:05AM
    02MAR19 UA 246 G YVR/ORD 11:10AM 5:10PM
    02MAR19 UA 5428 G ORD/BNA 9:10PM 10:35PM

    Subject to carrier imposed schedule changes.
  • Trip leader will apply any applicable Land Only deducts once registration is complete.
Please also provide your Legal Name:
If we are issuing airline tickets on your behalf, TSA rules require your ticket and photo identification are an identical match, including middle name/initial if present. If your legal name shown on your photo ID is different from the name provided above please specify here:
Legal First Name:
Legal Middle Name or Initial (as shown on your photo ID), if applicable:
Legal Last Name:
Would you like to provide frequent flier information?:
If you are a member of a frequent flier program that matches the carrier of your flight itinerary, please provide your program number. We will include the information when ticketing to ensure your receive credit for the trip.
Frequent Flier Carrier:
Frequent Flier Number:
Do you have a TSA Precheck number?
TSA Pre✓ allows low-risk travelers to experience expedited, more efficient security screening at participating U.S. airport checkpoints. This requires an application and pre-approval process conducted by the Transportation Security Administration - it is not a service provided by Sports America (or any travel provider).

Note: Most travelers do not have a TSA Precheck number.
TSA Precheck Number:

Ground Transportation Selection

Transportation from the airport to Whistler is available, matching the group flight schedule. You may also coordinate your own transportation is you choose.
Please make your Selection:
  • (Trip Default)
    Vancouver to Whistler

Ski Rentals


If you are interested in renting skis while in Whistler, please indicate below. Once more information becomes available Sports America will reach out to those of you who want to rent

Please make your selection:

Travel Protection

Protect Your Investment

Sports America Tours recommends that you purchase a Travelex travel protection plan to help protect you and your trip investment against the unexpected. The protection plan we recommend, 360° Adult Group Choice, provides coverage for Trip Cancellation, Trip Interruption, Trip Delay, Baggage Loss and Delay, Emergency Medical Expenses and Evacuation and more.

Travel protection is provided by TravelEx. Sports America representatives are not licensed insurance agents and are not authorized to answer detailed questions about coverage.

Should you have any questions or need to file a claim the following is helpful information:
GROUP TRAVEL PROTECTION PLAN
Coverage Questions: Plan ID: TGAC-0816 1-888-574-7026 - 8:00am - 7:00pm

360° Group Choice Plan

Travel Insurance is underwritten by Transamerica Casualty Insurance Company

Plan Benefits

Coverage Per Person (up to the limits below)

Trip Cancellation

Up to 100% of insured trip cost (max $15,000)

Trip Interruption

Up to 150% of insured trip cost

Trip Delay

$1,000 ($250/day)

Missed Cruise Connection

$1,000

Baggage / Baggage Delay

$1,500 / $250

Emergency Medical Expenses

$25,000 ($500 dental limit)

Emergency Medical Evacuation

$150,000

Travel Assistance & Concierge Services*

Included

360° Group Choice Rates

Trip Cost

Plan Cost per Person

$0 (excludes trip cancellation)*

$25

$1 - $500

$50

$500 - $1,000

$75

$1,001 - $1,500

$105

$1,501 - $2,000

$137

$2,001 - $3,000

$187

$3,001 - $4,000

$248

$4,001 - $5,000

$313

$5,001 - $6,000

$373

$6,001 - $7,000

$435

$7,001 - $8,000

$498

$8,001 - $9,000

$559

$9,001 - $10,000

$621

$10,001 - $11,000

$704

$11,001 - $12,000

$770

$12,001 - $13,000

$836

$13,001 - $14,000

$903

$14,001 - $15,000

$969

*Receive all other base plan benefits including $1,000 of trip interruption coverage.

Add $3/day for trips 31-120 days.

Please Note: The plan must be purchased at or before final payment, except for $0 Post Departure coverage, and you must be medically fit to travel at time of plan purchase. The travel protection plan premium is non-refundable after the 10 day review period.
*Travel Assistance & Concierge Services are provided by the designated provider listed in the Description of Coverage. Rates are subject to change. This is a brief description of benefits. For a summary of the plan details, including benefits, coverages, limitations and exclusions of the plan, please refer to the Description of Coverage. Travel Insurance is underwritten by Transamerica Casualty Insurance Company, Columbus, OH; NAIC #10952. Travelex CA Agency License #0D10209. 1530010
I have read and understand the Description of Coverage (new window), which includes a summary of the plan details, including the benefits, coverages, limitations and exclusions.

For full details please visit the TravelEx Website (new window).
PLEASE NOTE: By default your coverage is for the dates of this trip and trips costs based on the choices you just made on this registration page.

If you wish to cover expenses outside of this purchase - for example if purchasing your own airfare or extending your trip outside of the displayed trip dates - or make future changes that alter your trip price compared to what is currently shown you must contact your Sports America representative who will manually adjust your protection coverage accordingly.
 

Complete Registration

You must agree to the following terms and conditions in order to register:
Payment Policy:
Payment in full required at this time
Payments by check: Please send payments payable to "Sports America Tours" to:
Sports America
120 Stony Point Rd, Ste 245
Santa Rosa, CA 95401

Please include the code 'NAS18WH' in the memo field.

Payments by credit card: After completing your registration, the trip profile page will include a link to provide a credit card authorization.

Cancellation Policy:
AIRFARE: Price of $610.00 includes round trip air transportation: Nashville to Vancouver. Airfare is subject to increased airline and/or government changes. Timely notice will be provided and participant agrees to pay such increase(s) promptly. This fare is based on 28 seats, if less than 90% of the seats are used a $50.00 penalty per seat will be charged. The last day to cancel airfare with no penalty is 11/18/18. After ticketing the airfare is nonrefundable. One name change is allowed up to 3 business days prior to departure. This rate is subject to change.

TRANSFERS: Ground transportation to Whistler from the Vancouver Airport will be via shuttle. The cost is $74 per person.

HOTEL: 7 nights lodging price is 890.35 per person. The hotel requires a credit card imprint to cover any/all personal hotel costs and property damages. Prices are per person. A $350.00 refundable deposit is required at sign up. At 75 days your lodging becomes non-refundable. Final trip payment is due no later than 10/10/2018. After 10/10/2018 all payments are non-refundable; however a participant may secure a replacement for the trip with approval by Nashville Ski Club. The replacement will be responsible for all processing and /or land package costs. Late payments are subject to penalties. Booking/changes/cancellations after 10/10/2018 will incur penalties.

LIFT TICKETS: Lift Tickets are available for $499 for an adult 5 out of 6 day pass. Other lift ticket options available. Once used, the lift ticket is non-refundable unless due to injury (requires appropriate proof).

SKI RENTALS :Discounted ski rental packages will be available through the resort and local providers. Information will be provided to participants who expressed interest when next season's information becomes available.

INSURANCE: TRIP INSURANCE IS AVAILABLE AND STRONGLY RECOMMENDED FOR YOUR PROTECTION. 360 Group Choice Plan (Travelex Insurance Services) offers insurance. Insurance quotes and premium purchase can be done at http://www.travelexinsurance.com/index.aspx?location=05-1366&go=bp You are free to obtain your own trip insurance as well. If Trip Insurance in not purchased HHISC is not responsible for financial losses incurred in the event of a trip cancellation.
Terms and Conditions
I have read and agree to the Payment Schedule and Cancellation Policies as described.

RELEASE OF LIABILITY AND HOLD HARMLESS AGREEMENT
I/We hereby appoint Sports America Tours (SAT)/The Nashville Ski Club to perform necessary acts deemed desirable in connection with planning and leading any ski trips or other social/activity function in my behalf. I/We understand the Nashville Ski Club acts as coordinators only and accept no responsibility for the services of any person or agent, ski area, airline, motor coach, hotel or condominium, or any organization whatsoever rendering any of the services or accommodations being offered on any trip or activity. Ski trip and other activity fees are based upon current tariffs and are subject to change without notice. The The Nashville Ski Club accepts no responsibility in whole or part for any delayed departures or arrivals, missed plane or other carrier connections, loss, damage or injury to person or property, mechanical defect or failure of any nature however caused, or for any substitution of hotels or common carrier, with or without notice, or for any additional expenses occasioned thereby.

I/We fully understand that the Nashville Ski Club, Whistler trip is a voluntary association run by volunteer officers who have no special or professional training in conducting ski trips and other activities. By participating, we do not rely on the expertise of any director, officer, activity coordinator or the agents of any of the foregoing: delivery of goods and service as described is the responsibility of the contracted vendors.

Further, I/We realize that skiing, as well as many other outdoor activities, has innate danger that may result in physical injury or death. I acknowledge that these risks may be known or unknown. Since safety is directly tied to my physical ability and skill to participate in any sport, I/We hereby release the Nashville Ski Club and SAT, from any liability in connection with injuries or physical and equipment damages I may incur in relation to my participation in any event.

You must review the terms and conditions and digitally sign via your mouse (or finger, if using a tablet device) your acceptance.

I have read and agree to these terms:

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